Module 7 Lesson 4: Google Calendar Automation

Your calendar is the manual "Trigger" for your life. n8n allows you to sync that reality with your digital tools.

1. Trigger: Event Start/End

You can start a workflow 5 minutes before a meeting.

• Goal: "Log into the Zoom link and post the meeting agenda to Slack 5 minutes before the meeting starts."

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2. Creating Events

• Primary Use: "A new client booked a call in my CRM -> Automatically create the Google Calendar event."
• Tip: You must provide the Start Time and End Time in ISO format (Review Module 4, Lesson 4 - Luxon).

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3. Checking for Conflicts (Availability)

Before you book a meeting, check if you're free.

• The "Get Events" operation can tell you if there are any other events at that specific time.
• If the result is an empty list, you are Free.

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4. Syncing Calendars

• "Every time I add an event to my Work Calendar, also add it (marked as 'Busy') to my Personal Calendar."
• This prevents double-booking without revealing private meeting details.

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Exercise: The Time Lord

1. Create a "Test" event in Google Calendar using n8n.
2. Search for all events happening "Tomorrow."
3. Write an IF node (Module 5) that checks if there are > 5 meetings tomorrow. If so, send a Slack message: "Heavy Day Ahead!"
4. Why is the Timezone (Module 2, Lesson 3) the most important setting for a calendar workflow?
5. Research: What is the "Google Calendar Watch" trigger and how often does it check for changes?
6. Search: How do you add a "Meet/Zoom Link" to a calendar event using n8n?

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Summary

Calendar automation brings your "Social Life" into your "Technical Workflow." By mastering the Google Calendar node, you ensure that your time is respected and your different worlds (Work, Home, Side-projects) stay perfectly in sync.

Next Lesson: Listener: Google Forms: Real-time Data Capture.